Network Roles and Responsibilities

Network Roles and Responsibilities

  • NHS England Area Team

    Directly commission and contract specialised services across the SW on behalf of NHS England.

    Key Roles and Responsibilities:

    Provide strategic direction through annual specialised commissioning intentions

    Performance manage ODNs through a contractual relationship

    Provide financial resource to enable the effective operating of the Network

    Facilitate Joint Working with the ODN

    Ensure contractual arrangements between commissioner and provider reflecting the need for the provider to be an active member of the ODN

    Provide governance through commissioning contractual arrangements where provider organisations consistently fail to attain objectives relating to compliance with national and local service specifications

    Support host provider CEO with regard to ODN functions and performance, board functions and delivery and if necessary mediate between parties in dispute

  • South West ODN Oversight Board

    The South West ODN Oversight Board will seek to provide assurance through performance monitoring that each ODN is operating between a clearly defined governance framework

    Key Roles and Responsibilities:

    Oversee the development of SW ODNs and their relevant operating models.

    Approve ODN core documents including: Business Plans, Terms of Reference, Annual Work Plans, Policies and Guidelines, PPE Strategies, SLAs etc.

    Provide a performance management function for ODNs to ensure delivery against service specifications, and other key outcomes documents.

    Performance manage the Host provider and relevant Executive Boards through agreed ODN quality assurance reports.

    Oversee use of ODN resource allocation

    Provide leadership and promote the work of the ODNs within the wider community

  • ODN Host Trust

    The Host Trust provides hosting arrangements for the Network on behalf of the regional Area Team and NHS England. The role of the ‘Host’ is to enable, oversee and performance manage the formal establishment of the relevant Network by way of establishing a facilitative, supportive framework to ensure clear lines of responsibility and reporting arrangements to provide assurance.

    There is a contractual hosting agreement in place to ensure that both organisations function well and the Host is demonstrably neutral.  The Host is not accountable for the compliance of other ODN member organisations, accountability for this rests with the ODN Board and the Area Team Director of Commissioning.

     Key Roles and Responsibilities:

    Put in place a contractual agreement between Network and Host defining clear rules of engagement and decision making processes.

    Provide relevant accommodation, facilities and corporate services to the Network Team.

    Ensure adequate HR support for Network staff employees by Host is in line with NHS HR Policies.

    Enable Network Teams to fit within the governance arrangements of the Host organisation.

    Devolve responsibility for the performance management of the Network via Network objectives and work plan to the Network Executive Board.

    Develop good understanding of structure and functioning of the Network.

  • Network Team

    The SW Neonatal Network is a mandated non-statutory organisation established to deliver a collaborative model of care to improve the experience and outcomes for babies and their families across the South West of England.

    Its objectives are to deliver:

    Improved access to and egress to/from services at the right time.

    Improved operating consistency.

    Improved outcomes.

    Increased productivity

    Key Roles and Responsibilities:

    Work within the framework and resources as set out by NHS England.

    Deliver the service specification for Neonatal Operational Delivery Networks as set out in Service Specification E8b (see Appendix 1)

    Develop SW Network annual objectives and work plan.

    Develop annual budget/financial plans and ensure budget management and monitoring arrangements are in place.

    Publish annual accounts of Network activities, outcomes and achievements.

    Establish effective clinical governance, risk management and assurance processes, including escalation plans.

  • ODN Executive Board

    The Executive Board is a nominated and appointed strategic group of executive and other senior professionals with an interest and expertise in the Network’s aims, outcomes and development.  It operates in line with the Operational Delivery Networks’ National Governance Framework Template. Responsibility is devolved through the Host Trust to hold accountability for the functioning, governance and performance of the Network and the Network Team.

    The Board will provide strategic leadership and direction for the Network as a whole and executive Board members will take collective responsibility for the delivery of the Board’s functions.

    The Executive Board is held to account by the Host CEO and NHS England Area Team.

    Key Roles and Responsibilities:

    Approve any changes to the Constitution of the Network including changes in Network Team staffing.

    Ensure that robust governance arrangements are in place to monitor the work of the Network.

    Provide strategic leadership and direction for the SW Network.

    Ensure that the Network is operating within a well-defined organisational structure that demonstrates clear benefits for the patient.

    Approve annual budget/financial plans and ensure adequate monitoring arrangements are in place.

    Ratify the SW Network’s annual objectives and work plan.

    Sign off Area Team’s Annual Network’s Improvement Plan.

    Sign off any action/improvement plans resulting from peer review process.

    Ratify constituent members’ service reorganisations and reconfiguration plans.

    To approve all new business cases for increased resources prior to submission to Area Team commissioners.

    Ratify SW Network’s Communication and Engagement Strategy.

    Ratify SW Network’s Patient and Public Involvement Strategy.

    Sign off Terms of Reference for the Advisory Boards and Working Groups regarding their objectives, scope and outcomes.

    Ensure triangulation between Network plans, contracts and work plans.

    Question and challenge recommendations from Advisory Boards and working groups in order to be satisfied of the correct decision.

    Devolve any additional responsibilities to Advisory and Working Groups on behalf of the Network as appropriate.

    Read reports and related materials from Network Team, Advisory Boards and Working Groups.

    Develop a good understanding of structure and functioning of the Network.

  • ODN Advisory Groups

    Network Advisory Boards are comprised of clinical, nursing and management leads from each constituent member Trusts. There is also a 2nd Advisory Board made up of parents who have used Neonatal Services across the South West.  This group will be supported by the Network Lead Nurse and BLISS.

    They exist to provide region-wide expert advice and judgement for the Network Team, Executive Board and to support the effectiveness of Working Groups. Advisory Boards are not a substitute for the Executive Board.  It is hoped that they will compliment and strengthen the existing Board and Network structure.

    Key Roles and Responsibilities:

    Provide senior clinical, nursing and management and service user expertise to the SW Network.

    Provide regional-wide representation from key professional groups to SW Network.

    Provide regional and professional feedback/comment/advice on quarterly performance reports, work plans and annual reports prior to final sign off by Executive Board.

    Provide expert advice and support to Executive Board, the Network Team and Working Groups when requested.

    To disseminate information to their respective professional groups and organisations within their Trust.

    Raise any service delivery issues that may affect capacity, activity or quality standards with the ODN Director/Medical Lead or Executive Board Chair.

    Receive reports, protocols, guidelines etc from Working Groups for ratification before final sign off by Executive Board.

    Read reports and related materials from the Network Team and Working Groups.

    Develop a good understanding of structure and functioning of the Network.

    Adopt any additional responsibilities devolved by the Executive Board on behalf of the Network.

  • ODN Working Groups

    Network Working Groups are ad-hoc groups of subject matter experts working together to achieve specified goals that are in line with the strategic and operational objectives of the Network. Working Groups may have a permanent or quasi permanent existence.

    They do not have delegated powers to make decisions binding to the Network but instead will make recommendations to be ratified or adopted by the Executive Board on behalf of the Network. Working Groups will make full use of Board Members’ expertise, time and commitment and ensure diversity of opinions.

    Key Roles and Responsibilities:

    To develop annual work plans that are in line with the objectives as set out in the annual work plan.

    To develop Terms of Reference which outline the objectives and the operational arrangements for the Working Group.

    Adopt any additional responsibilities devolved by the Executive Board on behalf of the Network.

    Undertake detailed work to implement the objectives and outcomes of the Network and to ensure the effective and efficient operational functioning of the Network.

    Put forward any identified outcomes, options for change or recommendations to Executive Board for approval.

    Implement improvements or decisions approved by Executive Board.

    Develop a good understanding of structure and functioning of the Network.

    To ensure ownership and understanding of the Network plan across Working Groups.

    Bring knowledge and expertise to the Network.

    To disseminate information to their respective professional groups and organisations within their Trust.

  • Constituent Member Trusts

    The SW Network comprises 12 constituent members who provide neonatal care across the South West region. Constituent provider organisations that deliver Network services within the South West are collectively responsible for the delivery of Network functions in partnership with the Host organisation.

    Key Roles and Responsibilities:

    Required to be a constituent member of the Network.

    Comply with Network objectives, work plans and data requirements as set out in the NHS standard contract for Neonatal Services.

    Comply with agreed Network data and information requirements and timescales including national and local dashboards, activity and outcomes.

    Facilitate compliance with relevant Network national service specification(s) and national CRG service specifications across all providers, delivering benefits for patients through care pathway(s), across and between organisations.

    Implement Network Best Practice and Guidelines once ratified by the Executive Board.

    To provide regular attendance, collaboration and participation in Network meetings throughout the year.

    Raise any service delivery issues that may affect capacity, activity or quality standards with the ODN Director/Medical Lead or Executive Board Chair.

    Disseminate information to respective professional groups/ organisations.

    Bring knowledge and expertise to the Network.